Sensible Intranet

by Exponent Logic

Everybody Working Together : An Intranet can offer a lot to the enterprise in terms of content and document management for those needing to collaborate in teams. Depending on business need, an organization may require an advanced set of features in order to address these activities on at least a fundamental basis. And so long as the more advanced built-in reporting and workflow elements aren't necessitated, as can be seen with certain web application platforms like Microsoft SharePoint, Google Sites can prove to be an extremely low-cost, yet effective, alternative to your more traditional CMS type of solution.

The usual goal of in an organization is to apply the same type of strategy for intranet site development throughout the company and to discourage information silos, in favor of sharing of knowledge across the enterprise. Google Sites warrants examination, as it can serve as a viable and easy-to-use communications tool amongst enterprise users. Exponent Logic’s intranets serve as a company's online organization and meeting place clearly laying out all critical business functions, data and software. All work can be accessed, executed, saved, searched and secured with ease by anyone who is authorized. No knowledge of code is required.

Google Apps includes dozens of critical security features specifically designed to keep your data safe, secure and in your control. Apps tools enable you to control it, including who you share it with and how you share it. With Google Apps, all your work is automatically saved in the cloud. You’ll have access to your email, calendar, documents, and sites and be able to work securely, no matter where you are in the world and what device you're on. For your business, this means every employee and everyone you work with can be productive from anywhere, using any device with an Internet connection. Google Apps helps you and your team work faster and smarter by making it easy for everyone – employees, partners, vendors, anyone – to collaborate effortlessly across teams, companies and locations.

Google Apps lets you share and edit many types of files – docs, spreadsheets, presentations and more – in real time. Forget all the time-wasting email back and forth over multiple file versions; storing docs in the cloud means everyone automatically has the latest version of any file. Google Apps can help streamline everyday tasks like invoicing, budgeting, scheduling and more. You can create an invoice template in Google Docs, balance your budget by sharing a single spreadsheet or let Google Calendar suggest times for your team to meet. By removing these time-consuming bottlenecks, Apps frees you up to spend more time on the work that really matters in running your business.

With a Google Sites Intranet you will spend far less time and money managing your IT infrastructure. Your employees always have access to the latest software, including the newest features and security updates. You don’t need to buy or maintain servers and everything can be managed from a single interface. Google Apps is quick to set up, can grow with your business, and costs just $5 per user per month. Google Sites takes advantage of working in the cloud, Google's reliability (99.9% uptime available), no hosting fees and single-sign-on with your Google Apps accounts.

Most businesses find Google Sites is the best intranet platform because it has all the connectivity to the Google Apps (and Add-ons) you use everyday. We provide consultancy, development and design of Google Sites to use as intranets and Google Apps Scripts to provide interactive and custom workflows, automation and enhancements. Let us know your specific requirements and we can provide an easy-to-update, responsive and modern intranet that your whole organization can easily access and rely on. Exponent Logic has been easing the pain of migration from legacy systems (Sharepoint) for years. Our experienced team knows the requirements and can make it easier for you, too. Exponent Logic can migrate your data to your new Google Apps for Work or Google Drive for Work account, regardless of your current platform version or total number of users. Our experienced team knows the unique requirements of all legacy systems, and we know how positive the change can be for you and your team. Helping you deploy Google Apps for Work and Google Drive for Work in the most timely and effective way for your company is another way that Exponent Logic excels in the marketplace. We will guide you on the most optimal way to approach your project, including change management and training to help your users make the transition.

Benefits of Google Platform

Based on our experience of working with best of breed platforms we are confident that Google Apps is the best solution to meet client's specific requirements both immediately and over time.

The benefits for the client to select Google Apps as its next generation communication and collaborative tool suite exists at both the financial cost level, as well as at a strategical IT level.

At a financial cost level significant direct cost savings in:

-Infrastructure

-Software licenses

-Upgrade / maintenance

-Connectors to mobile devices

-Service Management fees

Full variability of Costs, as the licensing is per user per year significant future cost savings:

-Flexibility to choose any Operating System for the next generation of PC / PDA

-Flexibility to keep the existing Operating System for a longer period

-Flexibility to keep the existing Microsoft Office licenses for a long period

-Renewal of only a fraction of the existing Microsoft Office licenses only for " advanced users"

-Savings in Telephony, thanks to Google Voice

-Savings in Screen-sharing & Video conferencing services

Google Sites Intranet Analytics

Customized for your company

Branding is very important and it's a great idea to carry the look and feel of your public website through to your intranet. A well designed and consistent presentation will encourage participation.

Google Apps integration

Connectivity with the applications you use every day, including Google Calendar, Google Docs, Google Maps, and more.

Great user experience

It is important for company buy-in to create an intranet that is easy to navigate, looks great and functions exactly how you need it to.

It is important for company buy-in to create an intranet that is easy to navigate, looks great and functions exactly how you need it to.

Intuitive security and access permissions

Granular page-level permissions keep your intranet private for your Google Apps users. Single sign-on makes it easy to access, yet very secure. Assign owners, editors, and viewers.

Easy to use and maintain

No HTML coding required, editing and updating the intranet is like using a Word doc. It doesn't take much training to get this off the ground.

Your intranet is a central hub for employees to get the information they need to do their jobs and understand the bigger picture. The unique nature of the content makes benchmarking especially important, especially when executives inevitably have questions about how the system is being used and by whom. So it makes sense for internal communicators to measure you Google Sites intranet with Google Analytics. An effective intranet analytics strategy is crucial to the success of modern intranet platform. Implemented effectively, it can provide actionable insights into employee behavior. You can use this data to boost employee productivity, to ensure that content is compelling and relevant and to empower employees. The best practice is to establish a measurement strategy around critical success factors. Agree on intranet analytics data, such as the number of created new docs, page contributions, user interactions, total page views and logins, and communicate this to the workforce. Then, conduct a quarterly audit of how the intranet is being used and make data-driven decisions to boost productivity and motivate the workforce. Here at Exponent Logic, integrating Google Analytics is a standard feature that comes with our Google Sites intranet solutions.

3 ways Google Analytics can improve your Google Sites intranet

1. Productivity : As employees are searching for information to do their jobs, intranet analytics can help identify wasted clicks and searches. An intranet analytics audit would focus on identifying and refining failed search queries to save employee time and boost productivity. Refining 10 failed search queries, for example, equates to saving around 15 minutes of employee time.

2. Engagement : Companies can use intranet analytics to identify employees using the intranet less than five times per week and subsequently take action to help them become more engaged with the culture and business to boost workforce productivity in the long term.

3. Empowerment : With HR departments under pressure to make more data-driven decisions about their workforce, analytics is playing an increasingly important role. Intranet analytics can help you identify evangelists, pinpoint collaboration efforts and praise go-getters – for example, teams showcasing intense sharing activity and engagement around large projects can be offered more resources.